Last week, I had an opportunity to talk to a group of HR Managers from some big multinational firms in the Netherlands. It was on the topic – ‘Leadership and organisation for distributed teams’, I expressed my views. The slide presentation gives you a clear overview.
At the time of the session, I was asked an interesting question – how to lead a remote team? How to create team spirit, engagement, and alignment keeping long term goals and vision in mind? ‘The one page strategic plan’ published on Gazelles is what I really found answerable for the question.
According to the plan, you have to sketch out a long term view along with objectives included of quarterly action plans. Then you may discuss the fundamentals with your team members who are sitting remote and local over conference call. We go through the fundamentals every year, talk about alignment on the quarterly and yearly goals in each quarter, and have a one hour weekly call to share our status on that particular week. In short, we have weekly, quarterly, and yearly goals. And we also do a 10 minute call everyday to talk about how the weekly plans are going on. By practising this, no one gonna get stuck with the work anywhere and nobody will say “I haven’t finished my tasks”. Blocks are cleared right away.
Further, we have created a shared google doc where we share our weekly and quarterly plans. The doc consists of a KPI dashboard showing operational metrics. Then it’s translated to each manager with their individual accountability plans. Well, my daily plan is like what I have to do for the day systematically and where I need to focus more from time to time. If you want to re-use my system, just shoot me an email to firstname.lastname@example.org . I’ll be happy to share the google sheet as an empty template with you.
The other important thing – ‘how I convince people of having ‘that many’ meetings?’. I really don’t enjoy meetings that much, instead I want my stuff done. But, it’s hard to align things without proper planning and meetings. It would be a waste if someone spends time on a task which is already done by other. I prevent this by talking daily and planning weekly.
If you want to learn more about the one page plan and the Rockefeller Habits, I strongly suggest you to go for Verne Harnish’ book.
In the upcoming write-ups, I will be sharing some more insights on the organisation.
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